Job Description: Digital Preservation Specialist

Position: Digital Preservation Specialist
Department: Library and Information Science
Reports to: Information Management Supervisor

Job Summary:
The Digital Preservation Specialist is responsible for managing and preserving digital information and assets within the organization's library and information science environment. This role focuses on ensuring the long-term accessibility, integrity, and usability of digital content, while adhering to established preservation standards and best practices. The Digital Preservation Specialist collaborates with cross-functional teams to develop and implement strategies for the effective management and protection of digital materials.

Key Responsibilities:
1. Develop and implement digital preservation policies, procedures, and workflows.
2. Assess, analyze, and document the organization's digital content for preservation needs.
3. Collaborate with internal stakeholders to identify and prioritize digital preservation goals.
4. Conduct regular audits and assessments of digital assets to ensure ongoing integrity and authenticity.
5. Establish and maintain metadata standards and schemas for digital preservation purposes.
6. Monitor and maintain digital preservation systems, including storage and backup solutions.
7. Perform regular quality control checks to verify the accuracy and completeness of preserved digital content.
8. Stay updated on emerging trends, technologies, and standards in digital preservation.
9. Provide guidance and support to staff members regarding digital preservation best practices.
10. Collaborate with IT teams to ensure the security and privacy of preserved digital materials.
11. Develop and deliver training programs on digital preservation practices and methodologies.
12. Participate in relevant professional networks and communities to share knowledge and stay informed about industry developments.

Required Skills and Qualifications:

1. Education:
- Bachelor's degree in Library and Information Science, Archival Studies, or a related field.
- Master's degree in Library and Information Science or Digital Curation preferred.

2. Experience:
- Minimum of 3 years of professional experience in digital preservation or related field.
- Demonstrated experience with digital preservation tools, systems, and methodologies.
- Familiarity with archival principles and best practices for digital content.

3. Technical Skills:
- Proficiency in digital preservation software and systems (e.g., Archivematica, Preservica, DuraCloud).
- Knowledge of metadata standards and schemas, such as Dublin Core, METS, and PREMIS.
- Understanding of digital file formats and their preservation challenges.
- Experience with digital asset management systems and content management systems.
- Strong computer skills, including proficiency in Microsoft Office Suite.

4. Analytical and Problem-Solving Skills:
- Ability to assess, analyze, and prioritize digital preservation needs.
- Strong attention to detail and ability to identify and resolve preservation issues.
- Excellent problem-solving skills with the ability to troubleshoot and find solutions.

5. Communication and Collaboration:
- Strong written and verbal communication skills to effectively convey complex concepts.
- Ability to collaborate and work effectively in cross-functional teams.
- Excellent interpersonal skills with the ability to build relationships and engage stakeholders.

6. Knowledge:
- Solid understanding of digital preservation principles and best practices.
- Familiarity with relevant standards and frameworks, such as OAIS and ISO 16363.
- Knowledge of copyright and intellectual property issues related to digital preservation.

Note: This job description is intended to provide a general overview of the position and does not include every task or responsibility that may be required.

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Today's Date]

[Recruiter's Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [Recruiter's Name],

I am writing to express my strong interest in the [Job Title] position at [Company Name] as advertised on [Job Board/Company Website]. With a background in Library and Information Science, specializing in Information Management and Digital Preservation, I am confident that my skills and passion make me an ideal candidate for this role.

Throughout my career, I have been dedicated to preserving and managing digital information resources in various library settings. My experience as a Digital Preservation Specialist has equipped me with a deep understanding of best practices, strategies, and tools necessary for the long-term preservation and accessibility of digital content. I have successfully implemented digital preservation initiatives, ensuring the integrity and availability of valuable resources for future generations.

One of my key strengths is my ability to develop and implement comprehensive preservation strategies tailored to specific organizational needs. I possess a solid understanding of metadata standards, preservation metadata, and data management principles. By leveraging my expertise, I have effectively organized and maintained digital collections, allowing for efficient retrieval and user-friendly access.

Furthermore, I am well-versed in utilizing digital preservation systems and software, including Archivematica, Preservica, and DuraCloud. I am adept at analyzing and evaluating the suitability of different tools and platforms, ensuring the seamless integration of preservation workflows into existing library systems. My knowledge of emerging technologies and industry trends enables me to stay ahead of the curve and adapt to evolving preservation requirements.

In addition to my technical skills, I possess excellent communication and collaboration abilities. I have worked closely with cross-functional teams, collaborating with librarians, archivists, and IT professionals to develop and implement preservation policies. My strong interpersonal skills have allowed me to effectively build relationships with stakeholders, fostering a collaborative environment centered around preserving and providing access to valuable digital assets.

I am excited about the opportunity to contribute my expertise and passion to the team at [Company Name]. I am confident that my dedication, energy, and attention to detail will make me a valuable asset in ensuring the long-term accessibility and preservation of digital information.

Thank you for considering my application. I have attached my resume for your review. I would welcome the opportunity to discuss my qualifications further and how I can contribute to the success of [Company Name]. I can be reached at [Phone Number] or [Email Address].

Thank you for your time and consideration.

Sincerely,

[Your Name]